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Privacy policy

This privacy policy is a shorter and simpler version of our privacy and cookies policy document, and may be used in relation to a wide variety of different kinds of website.

The primary purpose of a privacy policy is to assist a website operator to comply with information disclosure obligations under data protection legislation. From 25 May 2018 in the UK and elsewhere in the EU, that includes the General Data Protection Regulation (GDPR). Failure to comply may lead to civil liability and/or criminal law penalties.

This policy has been updated to take full account of the GDPR.

You should consider whether you need to take specialist legal advice on data protection. If you collect sensitive personal information (such as information about a person's health, sexuality or political affiliations), or if you collect personal information from children or about children, you should always take advice before using this - or indeed any other - privacy policy template. In any case, use of a privacy policy is only one aspect of data protection compliance.

This document also includes optional provisions dealing with cookie-related disclosures.

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Privacy policy contents

  1. Introduction: commitment to privacy; document applies to controlled personal data; consent to use of cookies; website privacy controls; data controller name.
  2. How we use your personal data: introduction to categories, purposes and legal bases of processing; processing of usage data; processing of account data; processing of profile data; processing of service data; processing of publication data; processing of enquiry data; processing of customer relationship data; processing of transaction data; processing of notification data; processing of correspondence data; processing of other data; processing for legal claims; processing for risk management; general purposes of processing personal data; disclosure of third party personal data.
  3. Providing your personal data to others: intra-group disclosures of personal data; disclosure of personal data to insurers etc; disclosures of personal data to subcontractors; disclosure of personal data to payment services providers; disclosure of personal data to third party suppliers; disclosure of personal data necessary for legal compliance etc.
  4. International transfers of your personal data: introduction to international personal data transfers; international transfers within business; international transfers to hosting services provider; international transfers to subcontractors; publication of personal data on internet.
  5. Retaining and deleting personal data: data retention introduction; personal data retention default rule; personal data retention specific rules; personal data retention criteria; personal data deletion exception.
  6. Amendments: amendment by publication; check for changes to policy; notification of changes to policy.
  7. Your rights: introduction to data subject rights summaries; list of data subject rights; summary of right to access personal data; summary of right to rectification of personal data; summary to right to erasure of personal data; summary of right to restrict processing of personal data; summary of right to object to processing of personal data; summary of right to object to processing of personal data for direct marketing; summary of right to object to processing of personal data for research purposes; summary of right to personal data portability; summary of right to complain to data protection supervisory authority; summary of right to withdraw consent to personal data processing; exercise of data subject rights.
  8. About cookies: what are cookies?; persistent and session cookies; cookies and personal information.
  9. Cookies that we use: purposes for which cookies are used.
  10. Cookies used by our service providers: use of cookies by services providers; google Analytics cookies; google AdSense cookies; service provider cookies (generic).
  11. Managing cookies: how to manage cookies; negative impact of blocking cookies; effects on website use of blocking cookies.
  12. Our details: website operator name; company registration details; place of business; contact information.
  13. Data protection officer: data protection officer contact details.
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