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A family of Data protection information noticesdocumentsData protection information notices

The General Data Protection Regulation (GDPR) and national data protection laws require that controllers of personal data disclose information about their processing of that personal data to data subjects. These data protection information notices will help an organisation that collects personal data relating to its freelances, supplier personnel and customer personnel to comply with the applicable disclosure requirements. These documents are similar to our privacy policy template, but intended for use offline rather than online.

Data protection information notice for customers

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Version 1.1
First published 16 Feb 2018
Last updated 29 Apr 2019
Word count 5,956
Template pages 8

Data protection information notice for suppliers

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£30.00

OR

30

CREDITS
Buy
Version 1.1
First published 16 Feb 2018
Last updated 29 Apr 2019
Word count 5,913
Template pages 8

Data protection information notice for freelances

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£30.00

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30

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Version 1.2
First published 2 Feb 2018
Last updated 29 Apr 2019
Word count 6,223
Template pages 9

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Data protection information notice for customers contents

  1. Introduction: commitment to privacy; document applies to controlled personal data; data controller name.
  2. How we use your personal data: introduction to categories, purposes and legal bases of processing; processing of customer relationship data; processing of transaction data (customers); processing of notification data (customers); processing of service data (customers); processing of other data; processing for legal claims; processing for risk management; general purposes of processing personal data; disclosure of third party personal data.
  3. Providing your personal data to others: intra-group disclosures of personal data; disclosure of personal data to insurers etc; disclosures of personal data to subcontractors; disclosure of personal data to payment services providers (customers); disclosure of personal data necessary for legal compliance etc.
  4. International transfers of your personal data: introduction to international personal data transfers; international transfers within business; international transfers to other recipients.
  5. Retaining and deleting personal data: data retention introduction; personal data retention default rule; personal data retention specific rules; personal data retention criteria; personal data deletion exception.
  6. Security of personal data: appropriate technical and organisational security measures; personal data stored on secure servers and computers; encrypted storage of personal data; unencrypted data sent over internet is insecure; password security (software and IT systems).
  7. Amendments: changes to document published on website; notification of changes to document.
  8. Your rights: introduction to data subject rights summaries; list of data subject rights; summary of right to access personal data; summary of right to rectification of personal data; summary of right to erasure of personal data; summary of right to restrict processing of personal data; summary of right to object to processing of personal data; summary of right to object to processing of personal data for direct marketing; summary of right to object to processing of personal data for research purposes; summary of right to personal data portability; summary of right to complain to data protection supervisory authority; summary of right to withdraw consent to personal data processing; exercise of data subject rights.
  9. Our details: legal name; company registration details; place of business; contact information.
  10. Representative within the European Union: identity and contact details of representative of data controller.
  11. Data protection officer: data protection officer contact details.

Data protection information notice for suppliers contents

  1. Introduction: commitment to privacy; document applies to controlled personal data; data controller name.
  2. How we use your personal data: introduction to categories, purposes and legal bases of processing; processing of contact data (suppliers); processing of deliverables data (suppliers); processing of services data (suppliers); processing of usage data (software and IT systems); processing of correspondence data; processing of other data; processing for legal claims; processing for risk management; general purposes of processing personal data; disclosure of third party personal data.
  3. Providing your personal data to others: intra-group disclosures of personal data; disclosure of personal data to insurers etc; disclosures of personal data to subcontractors; disclosure of personal data necessary for legal compliance etc.
  4. International transfers of your personal data: introduction to international personal data transfers; international transfers within business; international transfers to other recipients.
  5. Retaining and deleting personal data: data retention introduction; personal data retention default rule; personal data retention specific rules; personal data retention criteria; personal data deletion exception.
  6. Security of personal data: appropriate technical and organisational security measures; personal data stored on secure servers and computers; encrypted storage of personal data; unencrypted data sent over internet is insecure; password security (software and IT systems).
  7. Amendments: changes to document published on website; notification of changes to document.
  8. Your rights: introduction to data subject rights summaries; list of data subject rights; summary of right to access personal data; summary of right to rectification of personal data; summary of right to erasure of personal data; summary of right to restrict processing of personal data; summary of right to object to processing of personal data; summary of right to object to processing of personal data for direct marketing; summary of right to object to processing of personal data for research purposes; summary of right to personal data portability; summary of right to complain to data protection supervisory authority; summary of right to withdraw consent to personal data processing; exercise of data subject rights.
  9. Our details: legal name; company registration details; place of business; contact information.
  10. Representative within the European Union: identity and contact details of representative of data controller.
  11. Data protection officer: data protection officer contact details.